Visa Information

It is the responsibility of the attendee to determine if a visa is required to enter the United States.  Helpful resources are available at the U.S. State Department and via the Visa Chair.  If you determine a visa is required to attend the conference, you are strongly urged to start the process from your home country as soon as possible.  Significant delays are possible when processing visas from some countries.

The organizing committee is being as proactive as possible with providing visa invitation letters to non-U.S. attendees.  The process is as follows:

  1. Submit an abstract for consideration in the technical program.
  2. Within 3-5 days the abstract will be preliminarily reviewed by the Technical Program Committee for quality and interest to the 2018 IPMHVC program.  Note this evaluation does not guarantee a particular selection into a specific program session (i.e. oral / poster format), as the final determination is made at the time of the technical program meeting in late February.
  3. If the abstract is determined to be acceptable to the program, the General Conference Chair will generate a visa invitation letter directed to the primary author of submitted abstract.  The goal is to deliver this letter within 7 days of abstract submission.
  4. Attendees should use this invitation letter to initiate the visa application process in their home countries.