Presentation Guidelines

Oral Presentations:

Oral presentations for the 2018 IEEE IPMHVC will have a strict maximum allotted presentation time as follows:

  • Contributed Oral Presentation: 13 min. + 2 min. for questions (= 15 min. total)
  • Invited Oral Presentation: 25 min. + 5 min. for questions (= 30 min. total)
  • Plenary Oral Presentation: 50 min. + 10 min. for questions (= 60 min. total)

In order to keep the program on schedule, session chairs will strictly enforce these times. However, it is the responsibility of the presenters to prepare slides and rehearse the presentation to be compatible with these constraints.  Requirements for oral presentations include:

  • Your presentation must be compatible with PowerPoint 2007 or Adobe Acrobat Reader version 8 (or newer).
  • Oral talks must be loaded on the PC in the designated oral room at least 30 minutes prior to the session start.
  • Please include your name and Technical Program session/paper ID (e.g. 1O7 or 5O4) in the name of your file to help us with indexing.
  • Presentations must run from the conference laptops (due to the limited time between talks, speakers will not be allowed to connect their personal laptop to the projector).
  • Movies are often an issue because of the variety of file formats.  If you have a movie or animation to show, we suggest that you try them on standard Windows 7-based computers prior to your arrival at the conference.  We will not load special drivers if your movie fails to run properly on our computers.
  • Please take advantage of the time during the break immediately preceding your oral session to go to the appropriate meeting room and meet with your Session Chair to introduce yourself, make sure the presentation file is in order, and familiarize yourself with the microphones, computer, slide advancer/laser pointer, timer/display, etc.
  • Please sit in the front rows of the meeting room during the session so that time between speakers can be minimized.
  • Please consider being present until the end of the session, in case attendees would like to contact you for further questions or discussions concerning your work.
  • Please note: manuscripts will not be accepted for publication in the conference proceedings if the accepted abstract/paper is not presented at the conference.

Poster Presentations:

Poster sessions are a valuable method for authors to present papers and meet with interested attendees for in-depth technical discussions.  Therefore, it is important that you display results clearly to attract people who have an interest in your work and your paper.  Simply “posting the pages of the written version of your proceedings paper” is not effective, and thus not acceptable as a poster.  Requirements for poster presentations include:

  • Poster sessions are 90 minutes and you must stand by your poster for the complete time.
  • Your poster should cover the key points of your work. The ideal poster is designed to (1) attract attention, (2) provide a brief overview of your work, and (3) initiate discussion and questions.
  • You will need to bring a finished, printed version of your poster. We will not be able to print posters at the conference.
  • Posters are expected to be presented during the day and time designated in the Technical Program.  Please review the Technical Program for the designated meeting room information for your poster presentation.
  • Posters that are put up by a colleague and left abandoned, with no one nearby to answer questions, are much less valuable to other attendees.  Such posters are strongly discouraged.  You or one of your co-authors of the presentation is expected to be in attendance and remain at your poster for the duration of the session (1:30 to 3:00 PM).
  • Each poster is assigned a number in the Technical Program and you will need to mount your poster on the appropriately indexed and identified board at the conference.
  • There will be two presenters per poster board space this year due to the limited space in the meeting venue.  Two posters must be mounted on each side (i.e., you have half the normal space, as shown in the below illustration):


  • Poster boards are 4′ x 4′ (1.219 x 1.219 meters) (height = 4’, width = 4’) with usable space of 3.5′ x 3.5′ (1.067 x 1.067 meters).  Posters are allowed to hang below the board (if longer in the vertical direction only), but keep in mind that posters may “curl” depending on the length.
  • All text must be easily readable from a distance of 1 to 2 meters.  Please ensure lettering is at least 1 cm high; smaller lettering will not be legible from a distance of 1 to 2 meters.
  • The title of your poster should appear at the top in CAPITAL letters about 25mm (1″) high.
  • The author(s) name(s) and affiliation(s) should be located below the title.
  • You will need to place your poster presentation using sticking pins that will be available at each poster board.
  • Posters may be setup starting in the morning the day of your poster session for pre-review, but must be completely set up no later than 1:00 PM that day.
  • Posters must be removed by 6:00 pm the day of your session.  Any posters left behind will be discarded.
  • Please note: manuscripts will not be accepted for publication in the conference proceedings if the accepted abstract/paper is not presented at the conference.